Admission Policy


  1. To ensure that school gets the maximum admissions possible without making any compromise.
  2. To have a fair and transparent policy for all parents.
  3. To make the admission process easy for parents and students.

Applicable to:

This policy applies to all parents seeking admission for their children at Fountainhead School.

Value (s) guiding policy:*

a) Value Term: Fairness, Excellence

b) Why:

· Every student should get fair chance to get admission in school.

· Always implement practices that continue to produce valued outcomes.


Fountainhead School aims to provide high quality educational experience through a fair and transparent admission system and avoid unfair discrimination on grounds of disability, gender, religion or belief. The policy ensures proper admission procedure in respect to each application received for admission. It also seeks to set a selection criteria which is transparent, fair and consistent.

Policy Guidelines:

Eligibility Criteria


  • Age Criteria – The age criteria are as follows and there is absolutely no relaxation in these dates for Grade 2. Beyond Grade 2, only if the child has completed the previous grade and if the child does exceptionally well in her previous classes as well as in the assessment tests, then only he/she will be admitted in the next class.

MY(Grade – 7 & 8) & IGCSE (Grade 9 & 10)

  • The child must have cleared the previous grade.

  • There will be interaction for admissions and assessment tests for Grades 1 – 10. Please note that admissions for grade 1-10 will be confirmed only after the assessment tests (For grade 10, admission will be given on the availability of subjects at IGCSE and also the competency level of the student. These assessment tests are a tool for both the school and the parent to get a genuine report of where the child stands and if there are any particular areas of weaknesses that needs to be focused upon.

  • If the child has a known special need (dyslexia, autism, lack of interest in writing, slow learner etc) details of the same should be communicated while applying for admission. Failure to do so will lead to cancellation of admission. Please note that for a candidate with special needs, the admission process is different and maybe lengthier. At this point of time, we have limited capabilities and we will take a call on the admissions on a case to case basis.

Diploma Program (For External Students)

In case of candidates who have done their MYP he/she must possess a certificate of completion of MYP (issued from their respective school).

For the above categories of candidates, the following criteria will be applicable:

Candidate must show consistency in his/her academic performance over the years. It is desirable although not mandatory for the candidate to submit a letter of recommendation from the HOS/ Principal or Coordinator / Vice principal of his/her previous school.


The academic performance of candidates will be judged on the basis of the mark sheet for those students who have completed grade X or equivalent from any recognized board of education and have obtained the mark sheet. In case, the students are yet to appear for the exams or receive the mark sheet, the internal examination results and/or the last two years academic reports will be asked for.


For candidates who have done MYP and do not have any internal examination in their school, they must have satisfactorily completed their individual/group MYP personal project(as per the report of their school’s internal supervisor)


In case of candidates who have done MYP and have appeared in their school’s final internal examination then they must have shown decent academic performance.


Candidate has shown active participation in extracurricular activities such as dance, drama, sports or any other form of art and has been recognised at the school or state or National or International level or at all the four levels and/or has received awards for the same.


Candidate must have a satisfactory behavioral record and should not have been expelled from any Indian or foreign schools.


Candidate must not have been charged on any criminal offence in the period before joining Fountainhead school.

Admission Procedure

Step 1: To meet admission counselor

The parents along with candidate will be required to meet admission counselor. The purpose of this meeting will be to understand parent’s view regarding their child’s admission in Fountainhead School.

For DP “ To meet admission counsellor for an orientation of Diploma Programme and to watch DP Orientation videos there will be an Orientation about Diploma Programme. The purpose of this meeting will be to understand parent’s view regarding their child’s admission at Fountainhead School & also for an orientation to the Diploma Programme. After orientation candidates along with parents will be watching few videos related to IBDP(this will ensure better understanding of the programme).

Also student will be required to do research on, Why to do IBDP? , ‘Why at Fountainhead’? and ‘How IBDP will be useful for their career’? Students will be provided with links to IB website, IBTV, Student service site. Students will be required to mail/or bring hard copy of their response in not more that 100-150 words. Students will be given one week time to do research and respond to the questions.

Note: If need arises after the initial orientation, then the parents along with the candidates will be meeting the IBDP Coordinator. The IBDP Coordinator will clarify any further query and will discuss about the IBDP Programme.

Details of Orientation to IBDP

Knowing DP

1. What is the Diploma Programme?

The IB Diploma Programme (DP) is an academically challenging and balanced programme of education with final examinations that prepare students, aged 16 to 19, for success at university and life beyond. It has been designed to address the intellectual, social, emotional and physical well-being of students. The programme has gained recognition and respect from the world’s leading universities.

2. Understanding the Diploma Programme core

  • The extended essay asks students to engage in independent research through an in-depth study of a question relating to one of the DP subjects they are studying. The world studies extended essay option allows students to focus on a topic of global significance which they examine through the lens of at least two DP subjects.

  • Theory of knowledge develops a coherent approach to learning that unifies the academic disciplines. In this course on critical thinking, students inquire into the nature of knowing and deepen their understanding of knowledge as a human construction.

  • Creativity, action, service (CAS) involves students in a range of activities alongside their academic studies throughout the Diploma Programme. Creativity encourages students to engage in the arts and creative thinking. Action seeks to develop a healthy lifestyle through physical activity. Service with the community offers a vehicle for a new learning with academic value. The three strands of CAS enhance students personal and interpersonal development through experiential learning and enable journeys of self-discovery.

3. Details of the DP curriculum

IB Diploma Programme students must choose one subject from each of five groups (1 to 5), ensuring breadth of knowledge and understanding in their best language, additional language(s), the social sciences, the experimental sciences and mathematics. Student may choose either an arts subject from group 6, or a second subject from groups 1 to 5.

At least three and not more than four subjects are taken at higher level (240 teaching hours), while the other subjects are taken at standard level (150 teaching hours).

4. Quick glance at the assessment in DP

Students take written examinations at the end of the programme, which are marked by external IB examiners. Students also complete assessment tasks in the school, which are either initially marked by teachers and then moderated by external moderators or sent directly to external examiners.

The marks awarded for each course range from 1 (lowest) to 7 (highest). Students can also be awarded up to three additional points for their combined results on theory of knowledge and the extended essay. The diploma is awarded to students who gain at least 24 points, subject to certain minimum levels of performance across the whole programme and to satisfactory participation in the creativity, action, service requirement. The highest total that a Diploma Programme student can be awarded is 45 points.

Assessment is criterion-related, which means student performance is measured against pre-specified assessment criteria based on the aims and objectives of each subject curriculum, rather than the performance of other students taking the same examinations. The range of scores that students have attained remains statistically stable, and universities value the rigour and consistency of Diploma Programme assessment practice.

5. Why to opt for DP?

The Diploma Programme prepares students for effective participation in a rapidly evolving and increasingly global society as they:

  • develop physically, intellectually, emotionally and ethically

  • acquire breadth and depth of knowledge and understanding, studying courses from 6 subject groups

  • develop the skills and a positive attitude toward learning that will prepare them for higher education

  • study at least two languages and increase understanding of cultures, including their own

  • make connections across traditional academic disciplines and explore the nature of knowledge through the programme’s unique theory of knowledge course

  • undertake in-depth research into an area of interest through the lens of one or more academic disciplines in the extended essay

  • enhance their personal and interpersonal development through creativity, action and service.

Step 2: Submission of online inquiry form

  • As a part of online admission process it is compulsory to fill up the online inquiry form.

  • You need to log on to our website and click Admissions=> Admissions=> Inquiry Form.

  • Fill up the complete inquiry form with all the details and submit online.

Step 3: Submission of online admission form – Parent will have to complete the online process i.e., inquiry form and admission form.

A – Submission of online admission form – Grade Nu – 10

  • A username and password will be generated after 24 hours. This username and password will be sent to you through SMS and email.

  • After receiving the user name and password please log on to the school website and click Admissions=> Admissions=> Admission Form OR on the top right corner there is a select box from where you need to select Inquiry/Admission Login. A new window will open in which you will have to enter the username and password given to you.

  • Without the username and password, admission form cannot be accessed.

  • Fill the complete admission form with all the details and submit online.

B – Submission of online admission form – Grade 11

  • Link to fill up online admission form will be forwarded on your email id.

  • Fill the complete admission form with all the details and submit online.

Step 4: Payment for admission process and collect admission packet from school

Make the payment for admission process at the schools front desk and collect your Admission packet. Parent will have to purchase admission packet from the school during the specified date. If taken after the date of issuing forms, admission will be as per seat availability. (Form purchases does not guarantee admission)

The Admission Packet contains the following:

  1. Admission Process

  2. Fee Structure

  3. Admission Form Request

  4. Parents Undertaking Handbook

  5. Parents Undertaking

  6. Bank Slip

Step 5: Submission of all documents (hard copy)

Parents will have to submit required documents within the given period- parent can send the completed envelope with anyone if they do not wish to come to school/designated area. HDFC bank deposit slips will be given with the form itself to ensure that parents need not come to school more than twice.

*Please submit the following, back to school in the same envelope given to you:

  1. Admission Form Request with complete details, signed by parent.

  2. Attested photocopy of Birth Certificate

  3. Four passport size photographs and one family photograph (parents, child & siblings only)

  4. Parents Undertaking signed by both parents.

  5. Previous two years Report Card/mark sheets (G 9 & 10)

  6. Original School Leaving Certificate (Please submit it before 30th April).

  • Attendance of EFT Workshop is compulsory. Not attending the workshop WILL lead to cancellation of admission. All those who have submitted fees but not attended or late admission taken, and for all future admissions, it must be made clear that the parents must attend one of the next two workshops (if scheduled) or should watch video of EFT workshop in school , otherwise their admission will be cancelled and the fees will be refunded to them .

Step 6: Entrance Test & Formal Interaction

  • Once the documents are submitted and online process is completed assessment test and parent interaction will be conducted as per dates specified. The purpose of interaction is to understand their view regarding their child’s admission in Fountainhead School.

Early Years (Nursery, JK, SK)

  • For early years no assessment test will be conducted.

  • Parent interaction will be done and they will have to submit a recommendation letter from the previous school. As we do not take assessment test, this letter helps us to understand if the child has any special need, behavioral issue s/he has, skill development and other progress/lacking areas. Recommendation letter format will be provided from our school.

Primary/ Middle years (Grade 1-10)

  • After the above given procedure is completed assessment test will be conducted for student to know their capability and if the child will be able to cope up with the school’s methodology.

  • Assessment Test will be given in hard copy.

  • After the child has cleared the assessment test intimation will be sent via email, phone or sms.

For DP

Entrance test & formal interaction with the IBDP Coordinator. This will also include subject selection by the student. Communication of the results; admission status and subject recommendation. Details as mentioned below:

Candidate will be required to give an entrance test . The candidate will receive a call for entrance test within 7 working days, after submission of all documents. After the test the candidate will have a formal interaction with DP Coordinator (Please see Annexure-3 for details).Candidate will also have one to one interaction with the DP subject teachers. On the basis of interaction with DP Coordinator and feedback from DP teachers, candidate and his/her parents will be assisted by DP Coordinator in making an appropriate subject choice which will best suit his/her potential, level of interest and also help him/her in progressing towards a right career path.

The students can select from the following subject groups:


Subjects Offered


Language A: language and literature both at SL and HL level


Language B – Hindi at SL/HL level

Language ab initio – French(SL)*


ITGS – AT SL/ HL level

Business Management“ At SL and HL level

Economics at SL/HL level

Psychology at SL/HL level*


Biology“ SL/HL level

Chemistry- SL/HL level

Environmental systems and societies – SL level

Physics- SL/HL level


Mathematics -Both at SL and HL level, Maths Studies at SL level


Visual arts – SL/HL level

* Tentative

Details of entrance test

For Internal Candidates : There will be no assessment for internal students. For admitting internal students in to the DP & for subject allocation, the Consolidated report on each student prepared by the school and the recommendation of concerned subject teachers based on the internal assessment conducted in Grade IX and X(mentioned in Middle school report card)will be taken as a basis for final decision. Please visit Appendix 6 (link mentioned below) for the format of consolidated report along with Grade descriptors.

Based on the recommendations students will be offered admission as either:

  1. As full fledge Diploma Programme student

  2. or DP Course student

Also in some cases based on the needs of the students, the school may counsel the student to explore other options available outside the school for various reasons.

For External Candidates :

All candidates who have done their Grade X from an Indian Board(CBSE, ICSE & State Boards) or have done IGCSE or MYP have to appear for an entrance test. The entrance test will comprise of the following subject papers:

English – The test paper will be designed to check the student’s ability in successfully meeting the requirements for SL level Language and Literature at DP

Maths – The test paper will be designed to check the student’s ability in successfully meeting the requirements for SL level Mathematics at DP level. Also there will be separate test paper for those students who are willing to take Maths Studies.


Any one of the Group 4 subjects based on student’s preference. For example if the student wants to opt for Physics at HL level then he has to give entrance test in Physics. The paper will be designed to check the conceptual base of the student.

Each of the above mentioned papers will be of 25 marks and the duration of the each paper will be 45 minutes.

Details regarding interaction with DPC

The DP Coordinator will interact with the student and/or parents and will ask the following questions:

Q.1 Are you aware of the expectations regarding IBDP programme?

Q.2 What are your career plans?

Q.3 What are your interest areas? Do you wish to elaborate about any achievement(s) of yours?

Q.4 Which field would you like to excel in?

Based on the above interaction and on the result of entrance test, the student will be suggested about the possible combination of subjects for IBDP.

Step 7: Communication of the results, admission status & subject recommendation for IBDP

Within 3 working days an intimation will be sent from school via email, phone or sms regarding the result of the entrance test.

For DP

Along with this the school admission counsellor will contact parents or the candidate communicating to both or either of them regarding the specific subjects recommended for DP by school for that particular candidate. The recommendation is based on the following criteria:

  • Student’s performance in the entrance test.

  • Feedback of individual DP subject teachers based on the interaction with candidate.

  • His/Her academic performance in past in those specific subjects. If the subject is to be studied by candidate for the first time then the previous two points will be applicable.

Step 8: Deposition of fees & Confirmation of admission and collection of fee receipt

After the announcement of results payment of one time admission fees and security deposit to be done within 5 working days of announcement of result. After this parents will deposit fees. HDFC bank deposit slips will be given with the form itself to ensure that parents need not come to school more than twice.

Selection Criteria


The admission for Grade 1 to Grade 9 will be confirmed only after the assessment tests. These assessment tests are tool for both the school and the parent to get a genuine assessment where the child stands and if there are any particular areas of weaknesses that need to be focused upon.

Diploma Years

English: 60% minimum score

Maths: 50% minimum score

The candidate may appear for re- assessment if he/she feels that he/she can do better. There will be a gap of minimum two days between two assessments. However,  if the student is not able to score (as mentioned above) in the re- assessment test then the school will offer the option of Diploma Course for such students. The consequences of getting admission as Diploma Programme (DP) course student for IBDP will be communicated to the candidate and his/her parents and their consent in written form will be taken for the same.

Subject Allocation

1. For allocation of HL level in English, Maths & Group 4 subjects : For allocation of HL in these subjects a high score in the school’s assessment test and high level of proficiency in these subjects (based on previous school’s academic reports). However the student may still go for higher level in the subject of his/her choice on the condition that a review regarding the progress of student in that particular subject will be done after three months and the student may be transferred to SL level in that particular level if he/she is not able to meet the expectations of HL level in that particular subject.

2. The Diploma Programme course students can either register for one, two or all three core courses (TOK, EE and CAS). However, the final decision regarding the same will be made by the school on the basis of student’s ability and performance in the entrance test or his/her subsequent progress during the initial period of three months from the date of admission. The progress of the candidate will be determined solely based on DPC’s report on student’s progress and the report will be considered as full and final in this case.

Waitlist Criteria for Admission

Admissions will be granted as per below given criteria used:

Basic Criteria

Sr No.




Attended EFT Workshop (compulsory)

All Documents signed and submitted (compulsory)


All Documents signed and submitted (compulsory)

Assessment and interaction with parent.


  • For Early Years -Recommendation form signed and submitted or Interaction with parents

  • For Primary and Middle years  Assessment and interaction with parent.

Form taken and submitted within the specified dates or when admissions are open.


Form taken and submitted within the specified dates or when admissions are open.

For SEN – Candidates with special need may be considered in the event if the disability of the candidate does not hinder his/her ability to effectively cope up with the challenges posed by Diploma programme.The decision of the HOS will be final in this respect.


Students without any special needs.



Reserved for staff if any till March


Sibling studying at FS


FP Students – Fountainhead Preschool (for EY Students only)


Applied for admission for both sibling



For other categories

Early Years (Criterion)

Primary, Middle Years & Diploma Years (Criterion)

Girls (First preference will be given to girls for admission)

Admission dept. will check first that whether candidate has cleared the assessment test with minimum mark set for the specific grades.

Random- candidates will be picked up randomly through chit system in presence of parents.

Girls (First preference will be given to girls for admission)

Random- candidates will be picked up randomly through chit system in presence of parents.

  • Students will be listed as per above given criteria.

  • We can ask parents (max 5 nos, who have already attended EFT workshops) to fill up the form, explain them criteria of admission and where they stand.

Important Note:

  • The school will not ask for any donation for granting admissions. The fee structure is transparent & all of it needs to be communicated accordingly.

  • The admission process does not ask for any religious/caste//political/social affiliations & is agnostic to this. Parents too must be aware of that as the same applies to them. We do not want any interference in this matter.

Rejected Parents/Admission offered

  • For already issued forms: If fees is not submitted within the new given deadline, the form will stand cancelled. The parents will be welcome to come back and fill up the form as per availability of seats and follow the same procedure as any other parent. However, they will be given lower priority than an altogether new parent, if there’s an issue of seat availability.

  • If we have limited seats or no seats availability, students will be in waitlist criteria (to follow admission criteria policy )